Planning ahead with the editorial calendar

Keeping track of who is responsible for what content and when that content needs to be completed may become challenging as your project grows and you add content contributors. You can use the editorial calendar in your Kentico Cloud project to help you keep track of your new, updated, and published content.

Table of contents

    As your content contributors add content to your project, you can use the editorial calendar to see which content items are on schedule or delayed, who is responsible, and more. This information can help you take action to fix delays, make sure your content is published on time, and oversee all content related to your project.

    Only content items with due dates, items scheduled for publishing, and published content items are displayed in your calendar. If you want to get the most use out of your calendar, be sure to set due dates.

    Checking your content's status on the calendar

    To view your editorial calendar, click Home in the app menu and then Editorial calendar. The editorial calendar has two views for your content items: Calendar view and Agenda view. 

    If you want to change calendar views, click the calendar switcher in the top right corner and choose between the Calendar or Agenda views.

    Calendar view

    The Calendar view shows you a monthly view with your content items displayed on the day they are due. Clicking a content item opens a window with more information and a link to that content item. Each content item is color-coded based on its status:

    • On track – Grey
    • Delayed – Yellow
    • Scheduled – Blue
    • Published – Green

    If you were looking at a month sometime in the past or future, clicking the Today button next to the month selector will return your calendar to the current month.

    Agenda view

    The agenda view shows the days and times that content items are due or were published. All content items are color-coded based on their status, and clicking a content item opens a window with more information and a link to that content item, just as in the calendar view.

    Changing the calendar view

    To change calendar views, click the calendar switcher in the top right corner and choose between the Calendar or Agenda views.

    Filtering content items in your calendar

    If you need to see what content items a contributor is working on, or if you want to see only a particular content type, you can filter your content items. The editorial calendar only shows the content items that match the filters you enter. Adding filters to your editorial calendar does not affect any other filters you have in the rest of your project.

    For example, you want to see how your contributor, Jean Morris, is handling her articles. You are interested in any content items that are in the Draft or Review workflow steps and which are unpublished. Add Article as a filter in Content type, Draft and Review in Workflow step, Jean Morris as a Contributor, and then Unpublished in Publishing state. The calendar then only shows Jean's articles that match these filters. 

    What's next?

    The editorial calendar is a tool that helps you keep track of your content on its path to being published. You can gain even more information about your project in the Project overview tab.