Role capabilities

When configuring roles in your project, you can choose from a number of capabilities. Each capability defines what your users can do within a Kentico Cloud project.

Premium feature

Custom roles require a Professional plan or higher. See Pricing for more details.

Table of contents

    For an in-depth example of using roles and workflow together in your project, see Setting up a common production flow.

    Content production

    View content‌ ‌capability allows to:

    You can allow users to view all content or only the content items assigned to them.

    Edit content capability allows to:

    You can allow users to edit all content or only the content items assigned to them.

    Create content capability allows to:

    This capability automatically gives users permission to view and edit all content.

    Delete content capability allows to:

    • Delete content items

    This capability automatically gives users permission to view and edit all content.

    Active capabilities and publishing

    Note that the content capabilities of a given role can also be restricted by your project's content workflow setup. For each step in the workflow, you can limit which roles can work on content in a given workflow step and move it to the following steps.

    For example, if you want only Project managers to be able to publish content:

    1. Set up your workflow steps so that only a single step transitions to the Published step, for example a step named Approved.
    2. Limit the Approved workflow step to the Project manager user role.

    For a more thorough example of using roles and workflow together, see Setting up a common production flow.

    Content models

    Manage content types and content type snippets capability allows to:

    Manage taxonomy capability allows to:

    • View taxonomy groups and terms.
    • Add, modify, and delete taxonomy groups and terms.

    Manage sitemap capability allows to:

    • Add, modify, and delete sitemap items.

    Development

    Manage APIs capability allows to:

    Manage development settings capability allows to:

    • View codenames of Kentico Cloud objects, such as content items, content types, elements, and so on.
    • View and modify content preview URLs.
    • View, add, modify, and delete webhooks.

    Project

    Manage localization capability allows to:

    • View the project's localization settings.
    • Add and configure project languages.

    Manage workflow steps capability allows to:

    • View the project's content workflow settings.
    • Add, modify, and delete workflow steps.
    • Reorder workflow steps.

    Invite and manage team members capability allows to:

    Manage custom roles capability allows to:

    • Add, modify, and delete custom roles.